Case Study - Court Clerk Brings An Era of Efficency To A Paperwork-Laden system
Written by Plustek
Tuesday, 08 December 2009
The Plustek A300 GreenScan System copies, scans and prints ledger size -- making legal and archiving work effortless
Becky Haydel has been a successful Deputy Clerk of Court in Franklin, Louisiana for many years. Becky's responsibilities include scanning and archiving all of the original documents filed with the City for land preservation purposes. The job role requires her to ensure that all public documents and records are available to the general public for review and copying in an ongoing and timely manner. Her scanning duties become even more sensitive (and time intensive) when it comes to scanning aged (and often bound) documents that are susceptible to damage when scanning in the traditional fashion.
"I use the Plustek A300 GreenScan System several times throughout the day to produce copies of the original documents that have been bound into book volumes," explained Becky. "This Plustek GreenScan System saves me time because it allows me to scan my next document page while the first page is printing."
Although the courthouse had an old book copier that was modified by Binder Minder and still worked, it would not allow them to copy up to the book's binding. Adam Crappel, of A & E Office Machines, Inc., spoke to Becky about a different option. He introduced the idea of using the Plustek A300 GreenScan System which consists of a Plustek OpticBook A300 scanner, kiosk-like software, and a touch-screen computer, and printer that would operate similarly to their original copier, but would provide more features. This solution proved more efficient with better copy quality and ease, using touch screen display allowing her to see the scanned document before it printed.
Becky finds relief in a dedicated document and book scanning solution that is convenient, efficient and produces quality images. The Plustek A300 GreenScan System scans an A3-size page in just 2.4 seconds, creating a crisp, sharp image, which can then be turned into different formats. The solution includes highly effective image processing, fast and secure PDF conversion and highly accurate optical character recognition (OCR) software. The scanned output can be saved to a flash drive or shared network folder, sent to an email address, printer or FTP site, Becky found these features in the Plustek A300 GreenScan System more advantageous than the features in their previous photocopier/software hybrid.
"The Plustek GreenScan System is very useful in producing excellent scanned copies from our older bound records," said Becky. "Producing quality images and saving me time makes my job easier."
One of Becky's main responsibilities is assisting anyone doing research with the court's records. "Saving time on scanning documents has allowed me to give assistance to those who need it, when they need it."
The Plustek A300 GreenScan System is an ideal solution for libraries, schools, graphic designers, publishing companies, hospitals, law firms, court houses and financial institutions. The Plustek A300 GreenScan System scans thick books without unbinding or dismantling them, making it a perfect solution for digitizing and preserving precious and valuable books. Particularly useful with bound materials, the Plustek A300 GreenScan System also includes a patented design that eliminates the book spine shadow and text distortion of traditional book copying and scanning. Plustek's patent-pending SEET Technology (Shadow Elimination Element) combines a patented lamp light with a special edge design that allows the scanning module to scan right up to where the book spine is placed. This clever design avoids the need for a large, expensive overhead scanner or complicated image-editing software. With Plustek's SEET Technology and the Plustek GreenScan System's clearly-scanned pages, Becky is able to produce perfect scan results, even near the binding.
This latest edition to the Plustek product line is available from A & E Office Machines, Inc and select Value Added Resellers nationwide. For more information, call 714-670-7713 or email
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